Human Resources Intern

Posted October 23, 2018

POSITION SUMMARY
The Human Resources Intern will directly assist the Human Resources Manager with a wide range of projects related to HR compliance, recruiting, onboarding/orientation, safety and project management. The internship is designed to be both educational and practical. In this position, the intern will learn how to take the skills they may have acquired in school related to their areas of interest and apply them in a professional setting.

ESSENTIAL RESPONSIBILITIES include the following. Other duties may be assigned.

Develop and Maintain HR Compliance Knowledge
  • Begins to develop a current knowledge of HR Laws and Regulations.
  • Develops a working knowledge of HR information databases and searchable resources.
  • Keeps abreast of document retention requirements.
  • Send appropriate documents to Box, payroll, MyHRPella, HR and Finance folders.
Pursue an Attitude of Learning and Development
  • Cultivates interpersonal skills.
  • Develops negotiating and public speaking skills.
  • Foster time management skills.
  • Attends seminars and meeting relative to the HR profession.
HR Administration
  • Tracks progress, deadlines and priorities of projects.
  • Prepare Word, Excel and PowerPoint documents.
  • Proofread HR documents including audits, marketing materials and handbooks.
  • Ensure Zip Recruiter, LinkedIn, Indeed job purchases and other construction organizations are current with available job ads being used.
  • Coordinate candidate interviews and drug testing.
  • Coordinates employee assistance and other employee-related programs.
Teamwork
  • Work proactively with other team members.
  • Handle internal requests and deliver quality solutions if able or escalate request to HR Manager.
  • Openly share new ideas and information with team members.
  • Manage and accurately report time and expenses.
  • Promotes and facilitates continuous improvement activities in Human Resources.
  • Maintain Plymouth Shout-out board, new hire and HR compliance posters.
Recruitment & Orientation
  • Create position-opening advertisements (ads, employee memos, flyers) for use internally and/or externally
  • Screen (calls/resumes/applications), evaluate, and present pre-qualified candidates to hiring managers.
Workers Compensation
  • Serves as a partner to HR Manager on all Workers’ Compensation issues.
  • Ensure first report of injury is completed and filed with worker’s compensation carrier.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Individual must be personable, able to comfortably and pleasantly deal with a variety of people. Strong customer service skills, problem solving capabilities, exceptional written and oral communication skills, excellent organizational and planning skills, ability to effectively learn and acquire new knowledge and skills and detail oriented.

The qualifications, physical demands and work environment characteristics listed below are representative of the knowledge, skill and or ability required to successfully perform the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
High School diploma or GED.

Professional Skills
Must be able to maintain strict confidence with regards to sensitive and protected personnel/confidential information. Must be able to gain trust, respect, and confidence of employees and managers. Must be a team player and exhibit a strong desire to learn and promote self-growth. Must be pro-active, have a good attitude, be self-disciplined, and self-motivated. Must be a "take-charge" person with a demonstrated ability to follow projects through to completion. Attention to administrative detail is required. Must present in a clean and neat physical appearance and strictly abide by company dress code serving as a role model for other employees, customer and visitors.

Reasoning Ability
Ability to apply commonsense understanding to carry out detailed written and oral instructions. Ability to deal with problems involving variables in complicated situations.

Mathematical and Reasoning Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Must have ability to understand and communicate basic math associated with support/clerical/benefits/payroll issues as well as perform/verify necessary math calculations as they pertain to support/clerical/benefits/payroll issues, i.e., orders of support, 401(k) deferrals, health insurance, employee time calculations, invoices, commissions, etc.

Excellent analytical abilities are a requirement of this position. Must have ability to solve practical problems without close supervision. Must be able to determine appropriate resolution in dealing with employee concerns and questions and set appropriate boundaries. Must possess good thought processes, problem-solving skills, and investigative theory. Must be able to use sound judgment and make objective decisions in the company's best interest at all times. Must be able to demonstrate ability to synthesize people and events, problem solve, and engage individuals in effective conversation.

Computer Skills
A strong proficiency in Microsoft Office: Outlook, Word, PowerPoint, Excel and Visio are required.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel, especially with use of the phone and computer. The employee frequently is required to reach with hands and arms and talk or hear especially in use of the telephone and meetings. The employee is occasionally required to stand, walk, stoop, kneel, crouch, or crawl. The employee may occasionally lift and or move up to 35 lbs. Specific vision abilities required by this job include close vision, and ability to adjust focus to read written company forms, correspondence, policies, brochures, state/local/federal employment law manuals, and other documents and reading materials as well as the computer.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

The employee will be required to enter the company's warehouse located at same address or other locations on a regular basis. There may be occasions whereby work locations will include Trade shows, career fairs or other showroom locations. The noise level in the work environment is usually low to moderate in Administrative office and moderate in the warehouse.